Transcription has performed a critical input in the procedure of medicine by helping document the patient-healthcare professional encounter. Transcription is also the first step in the method of reimbursement as it provides the foundation for coding and billing.
In a time where healthcare facilities are grappling with diminishing earnings and galloping costs, sub contracting medical transcription is a simple fix to restrain costs of medical transcription. Apart from curtailing expenditure sub-contracting transcription can help the healthcare practice augment efficiency and make better services.
How does outsourcing transcription help augment efficiency?
Contracting out transcription enables augment productivity of the healthcare facilities in the following areas:
Making better report accessibility: Outsourcing transcription minimizes the burden of the healthcare facility support staff, by forming an orderly system for collection of audio records, uploading audio records, distribution of completed records and delivering auxiliary features like electronic signature, remote printing & faxing etc. outsourcing voice transcription also empowers in locating files through an resourceful system, enabling the support staff to monitor the status of work in progress, at any given time. Access to patient transcripts is also made better by use of resourceful archiving systems
Saving on overheads: Outsourcing voice transcription frees up important overheads of the health facility like space, capital expenditure on transcription equipment, office space, software and tools staff, management assets and working capital. These resources can then be utilized towards the main business of the health facility, thus improving productivity
One stop solution for voice transcription requirements: Sub-contracting transcription ensures that the service provider is a one stop for all the problems connected with transcription. This would include variation in transcription volumes, holiday & weekend medical transcription, addition of new specialties, addition of new document formats/templates, assimilation with EMR/EHR, and HIPAA & HITECH concerns for HIPAA compliance of details during the transcription process
Speeding funds flow: Outsourcing voice transcription makes certain that medical reports are created on time. This ensures that the first step in the receivables management takes place on time. This in turn enables hasten the reimbursement procedure. Accelerating the coding and billing cycle enables the funds flow and empowers the healthcare practice to carry out resourcefully
How does contracting out medical transcription aid enhance services?
Made better correctness of reports: Outsourcing medical transcription has added advantages like medical transcriptionists trained in specialties, various accuracy checks and the past experience & proficiency of the service provider in serving different healthcare facilities helps make better the correctness of reports. The made better accuracy of the data in the patient records helps the healthcare practice make better quality of services by helping health professionals make informed decisions
Made better delivery time: Outsourcing transcription ensures that medical reports are created on time. Having the right data on hand in a quick basis helps physicians improve caliber of services to patients
It can be determined that sub contracting transcription gives a variety of benefits to the health facility. To benefit from the plus points of subcontracted transcription, it is critical to analyze the precise needs of the healthcare facility and get a transcription service provider who can offer services accordingly.
The abilities of the transcription vendor ought to be evaluated on the following criteria:
Correctness: This entails the percentage of quality of the finished reports vis-à-vis what was dictated. A minimum of 99% and above would be ideal.
Delivery time: Turnaround time refers to the time taken to revert the transcribed report to the healthcare facility. A delivery time of not more than 24 hours for normal transcripts and 4-12 hours for STAT reports would be considered suitable.
Data security: The service provider being subcontracted to should be HIPAA and HITECH compliant. The voice transcription company has to have sufficient confidentiality measures to ensure that the private data delivered to and fro is safe and confidential.
Pricing: Minimized expenses are one of the major plus points that a healthcare practice hopes to have, from the contracting out option. Costing should be equitable and cost-effective for the services rendered. Pricing method should also be transparent and easy so that both parties can assess the same at any stage of the method.
Software and tools: The information technology employed by the voice transcription company should not only be private but should also be simple to use, without having to require extensive training.
TransDyne provides quality voice transcription at cost-effective charges, executed by experienced and trained transcriptionists with a very quick turnaround time performed through secure HIPAA and HITECH compliant channels, with very high levels of correctness and all this with software and tools that is advanced but simple to use!
To avail complete voice transcription services from TransDyne, click here.
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