Online transcription has been conceded as an inseparable part of the medical care undertaking by creating correct, speedy, secure and economical patient reports. It has also been acknowledged that outsourcing healthcare transcription is an effortless and economic solution to make certain prompt and accurate making of patient transcripts.
However while contracting out, healthcare practices have to go through a stringent exercise of evaluation to make sure that they have gotten the optimum medical transcription vendor. For the exercise of evaluation to be effective it is important to comprehend the parts of online transcription. This will provide the health facility the correct parameters to evaluate the service provider.
The process of online transcription comprises of the below given steps:
Input: The inputs for medical transcription come from the dictation of the patient- health professionals meeting in the form of dictation. The quality of the audio records is a critical contributor to the correctness of online transcription. The competence of audio is a blend of the optimum information technology and the dictation talents of the health professional. Thus the competence of audio records is the product of a blend of the correct information technology and the correct people talent
Procedure: The actual process of healthcare transcription involves the below given steps:
Transferring dictation: This step ensures that all the audio records are uploaded into a server to be made accessible to the online transcription service provider to initiate the medical transcription process. Technology plays an enormous role in this step of the undertaking by making the process secure, fast and easy to use for health professionals
Retrieving dictation: Downloading the audio records to begin the undertaking of medical transcription involves using the right technology. This not only makes curtains timeliness and maintaining the caliber of audio, it also makes certain security of information during the process of transmission
Listening to audio records: This segment of the exercise involves human abilities to a sizeable extent. It is crucial for transcriptionist engaged in the exercise of transcribing to have the necessary grasp pertaining the specialty being transcribed. This ensures that the medical transcriptionist has knowledge of the language, terminology, procedures, drugs and therapies associated with the specialty
Transcribing the contents of the dictation: This segment of the exercise also concerns manpower skills, as quick and exact online transcription demands that the medical transcriptionist possess keyboarding abilities, grasp of the specialty and language abilities. It also requires the transcriptionist to have multitasking abilities, since the undertaking involves listening and typing at the same time. The responsibility of information technology in this portion of the process is confined to offering the needed templates, formats, making sure audio competence and supporting with research as and when needed.
Running correctness checks on the transcribed files: Running accuracy checks on the reports concerns manpower abilities, as it is the application of framework and checking on the subject matter. This demands listening abilities, concentration and thinking-on-your feet skills.
Output: In healthcare transcription the output is the patient report created during the medical transcription undertaking. These records need to be delivered back to the healthcare facility and further distributed to the optimum healthcare professionals. The exercise of sending finished transcripts in a fast, secure and efficient manner involves the use of technology. Software and tools adds additional plus points by making it possible to print reports at a remote location, instant transmission by faxing, and easy retrieval by creating archives, assimilation with EMR through HL7 interface etc.
It can be seen that online transcription is a blend of people expertise and the right technology. The undertaking of healthcare transcription would be lacking without either of these parts. The skill set of the transcriptionists contributes to the correctness, speediness and to a certain degree to the confidentiality of the patient records. Software and tools contributes to the turnaround time, ease of employing and confidentiality of the online transcription exercise. Both technology and the human abilities occupied contribute to reducing the costs per line of online transcription. Therefore it is crucial to select an online transcription service provider who has the right mix of information technology and people abilities.
TransDyne delivers online transcription service with a blend of the correct technology and the optimum team. TransDyne offers excellent medical transcription at economical prices, performed by knowledgeable and qualified medical transcriptionists with a very quick turnaround time carried out through private HIPAA and HITECH compliant channels, with very high levels of quality and all this with software and tools that is advanced but simple to utilize!
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