Friday, August 31, 2012

Online transcription outsourcing and medical cares

Health management is an essential service that has to be patient-focused to be convenient. To be patient centric healthcare services are required to be

  • Clear
  • Individualized
  • Respectful
  • Maintaining the dignity of the individual
  • Delivering choices to topics related to the treatment of one’s person, within reason
  • Confidential.
Healthcare practices draw contribution from various sources to accomplish this end. There are several contributors to making the healthcare process thriving and lucrative. One of the elements that make an impact to the success of the medical care practice is information. Data that is in the form of patient records comprising:

  • Demographics
  • Pre-existing health conditions
  • Current medication
  • Medical allergies
  • Family health history
  • Habits that affect health
  • Data of previous meetings
  • Progress
  • Test/x-ray/scan results
  • Physical symptoms. 
The above details help health professionals in making well-informed decisions pertaining to the patient’s health and in formulating treatment plans. Online transcription aids in the exercise of creating patient transcripts by transcribing the dictation of the patient-health professional meeting as dictated by the healthcare professionals into typed format.

However healthcare transcription is a specialized skill entailing a lot of assets, concentration and know-how. Contracting out medical transcription to an expert medical transcription vendor is one of the most effective, competent and economical means of creating patient reports.

Contracting out of healthcare transcription services should be done after a procedure involving the careful evaluation of a medical transcription vendor who can adapt their services to the specific demands of the healthcare facility. Once the correct company has been selected, there are several benefits of outsourcing healthcare transcription comprising:

Accuracy: It is very crucial to document the patient-health professional encounter as exactly as feasible. Sub contracting online transcription upholds the accuracy level of the patient transcripts due to the below given causes:

Multi stage quality inspections: A professional online transcription would try and keep up the correctness of the reports by having stringent correctness inspections to make certain of minimum lowest rate

Qualified online transcriptionists: A professional online transcription service provider would have a continuous process of acquiring and preparation of medical transcriptionists. Moreover professional training practices like preparation in one or two specialties assists improve the quality level in the records

Alacrity: Data in the patient reports not only is obligated to be accurate, but also is required to be obtainable on a quick basis. Contracting out makes certain of that patient records are transcribed within a right delivery time. The vendor can uphold turnaround time due to the following causes:

Huge group of medical transcriptionists: An expert online transcription service provider would have a large group of well-skilled medical transcriptionists obtainable on a regular basis. Owing to this the turnaround time of transcripts would be unaffected by factors like absenteeism, shift changes etc.

Software and tools: Use of the optimum information technology by the vendor can accelerate the process of transcription by having features like adaptable methods of dictation, preprogrammed upload and retrieval etc. speeding up the practice of transcription

Total concentration: Healthcare transcription is the main activity of the company, this means that all the overheads of the medical transcription vendor are concentration on providing timely and correct online transcription services

Curbing on expenditure: One of the key plus points of outsourcing healthcare transcription is that of substantial curbing on expenditure of healthcare transcription to the health facility. The expenditure of medical transcription is reduced by at least 40% and is limited to the costs per line of transcription. This is possible owing to the following causes:

Economies of scale: The online transcription vendor deals with enormous quantities of medical transcription work, thus is capable of maximize the production practice restricting expenditure s. The benefits of this are passed on to the healthcare facility
Costing method: The pricing procedure utilized by the medical transcription vendor can make a lot of change to the expenditure of transcription. The billing method utilized should be measurable, supportable, identifiable, constant, fair and honest

Saving on idle capacity/overtime: Sub contracting healthcare transcription makes certain of that the healthcare practices pay only the charge per line. Causes like additional expenses on overtime for weekend and holiday transcription, and wastage owing to idle capacity are reduced

Information technology: Technology performs a enormous part in the exercise of online transcription by providing the below given advantages:

Several utilities: Information technology adds to the medical transcription service by having many time saving utilities that ease the life of health professionals and support staff

Easy to utilize: The usage of the optimum information technology ensures that not only do health professionals get several advantages but also comfort of usage

Security: Technology has a sizeable role in safeguarding confidential patient details during the medical transcription process

HIPAA compliance: Contracting out online transcription ensures that private patient information is secure during the practice by safeguarding the following:

  • Teams
  • Exercises
  • Software and tools. 
TransDyne, a leader in the subcontracted online transcription industry provides outsourced healthcare transcription services that support the healthcare process. TransDyne offers excellent medical transcription at reasonable prices, carried out by knowledgeable and skilled medical transcriptionists with a very quick turnaround time executed through secure HIPAA and HITECH compliant channels, with very high levels of quality and all this with software and tools that is advanced but easy to utilize!          

To avail complete medical transcription services from TransDyne, click here.

Thursday, August 30, 2012

Medical transcription outsourcing: Services with improved Usability

The exercise of medical care depends on many inputs to be effectual and cost-effective. One of the elements that enhance to the fitting delivery of healthcare is correct and timely detail in the form of patient reports. Patient records are a outcome of patient data comprising the health and care history of the patient, test results, X-rays, medication prescribed, allergies, pre-existing health conditions, changing conditions on treatment availed among other data.

It is important for physicians to have this information to draw on, for developing a suitable care plan. Online transcription is the undertaking of creating patient transcripts converting dictation files of the patient- physician meeting as dictated by the physician into text format.

Sub contracting medical transcription has not only proven to be effective, competent and economical, but also delivers value improved services.

What is the utility addition to be profited by outsourcing medical transcription services?

Specialty healthcare transcription: Outsourcing healthcare transcription makes certain that the requirements of different specialties are recognized and served. Each specialty of medicine has its’ own specific language, terminology, drugs, procedures, therapies, formats and templates. Sub contracting online transcription to a professional service provider makes sure that transcriptionists who are domain experts in that specialty, help prepare records with correct information and within the delivery time considered necessary, provide for the requirements of specialists

Information technology: Technology has become an important element of the online transcription process both for the physicians and the medical transcription company. One of the added advantages of outsourcing online transcription is the benefit profited by the deployment of information technology employed by the medical transcription company. The utility improvements to the medical transcription exercise by technology include:

  • Preferred methods of dictation
  • Preprogrammed upload of dictation
  • Secure transmission of audio records files to the medical transcription company
  • Preprogrammed delivery of records via speedy and secure modes 
  • Improved benefits like remote printing and faxing
  • Strong archiving facilities helping simple tracking down of dictation and records
  • Integration with EMR systems via HL7 interface

HIPAA/HITECH observance:  Safeguarding confidential patient information is one of the main problems of health facilities. This data is particularly vulnerable during the exercise of healthcare transcription. Contracting out online transcription to the right medical transcription company ensures that this data is secured at every stage of online transcription by taking adequate measures safeguarding software and tools, people, procedures and infrastructure.

Medical transcription requirements for holiday and weekend requirements at no surplus costs:  Contracting out medical transcription has the added advantage of taking care of all the online transcription needs of the health facility covering holiday and weekend demands. The healthcare facility gains advantages from the contracting out arrangement in terms of no wastage on idle capacity and savings on surplus costs for holiday and weekend healthcare transcription

Speeding the receivables management cycle:  Outsourcing medical transcription makes sure that the exercise of payment takes place on time. Online transcription is the first step in the settlement exercise. Sub contracting healthcare transcription makes certain that patient transcripts are created on time, thus laying the foundation for receivables management leading to claims processing and reimbursement

It can be said that outsourcing healthcare transcription to the medical transcription company is a usability added service.

TransDyne, a leader in the contracted out medical transcription industry offers utility enhanced contracted out online transcription services. TransDyne offers excellent online transcription at economical prices, executed by knowledgeable and qualified medical transcriptionists with a very prompt turnaround time carried out using private HIPAA and HITECH compliant channels, with very high levels of quality and all this with information technology that is advanced but simple to operate!          

To benefit from value improved medical transcription services from TransDyne, click here.

Wednesday, August 29, 2012

Medical transcription sub contracting: Offering reasonably priced services

Quality healthcare is based on the basis of the education, skills, track record of healthcare professionals, proper equipments, the optimum drugs & formulations and information concerning the patient’s health condition. Medical transcription participates a crucial function in the exercise of medical care by creating patient reports changing the dictation files of the patient-healthcare professional encounter into typed format.

Patient records work as context points in the below given areas:

  • Providing demographic data of the patient
  • Past and present symptoms exhibited by the patient
  • Data of past examinations/tests/ procedures
  • Past diagnosis/ treatments
  • Drugs & formulations prescribed
  • Allergy data
  • Pre-existing conditions. 
It is vital that patient records be generated on a quick basis, summarizing utmost information exactly. Medical transcription is the process of patient record creation. Though playing such a vital function in the health management practice, online transcription adds to the costs. Considering this, it is critical for health facilities to restrain the expenditure of medical transcription to the maximum degree feasible without giving up quality, security or turnaround time.

How can healthcare transcription be made reasonably priced?
Contracting out healthcare transcription to a specialized service provider can not only help the healthcare facility curtail expenditure per line of medical transcription, but also curtail overheads that would be incurred by having medical transcription in-house.

How is sub contracting healthcare transcription cost-effective?
To find out whether contracting out healthcare transcription is actually cost-effective it is critical to grasp the definition of the word cost-effective. The word economical has been classified as using the minimum of time or resources necessary for efficiency.

Outsourcing healthcare transcription is a reasonably priced service for the report creation demands of a healthcare facility. Outsourcing healthcare transcription assists the health facility economize in the following areas:

Assists minimize expenditure per line of healthcare transcription: Contracting out medical transcription helps reduce the costs per line of healthcare transcription by as much as 40%-60%. Apart from that contracting out online transcription also helps the healthcare facility control expenditure to the degree the service is used. Surplus costs like overtime payment for high quantities or wastage due to idle capacity is circumvented.

Assists minimize indirect costs of in-house healthcare transcription: Online transcription needs use of resources like transcriptionist recruitment & training costs, real estate expenses, expenses on online transcription devices, expenditure on utilities, costs on working capital, expenses on IT and management resources etc. By sub contracting online transcription all these expenditure can be prevented.

Conserves the time of healthcare professionals: Sub contracting online transcription assists save time of healthcare professionals in the below given ways:

  1. Letting them to utilize choice modes of dictation
  2. Minimizing time spent reading and editing transcripts by maintaining correctness
  3. Making better output by having facilities like remote printing and faxing. 
Saves the time of other support staff: Contracting out healthcare transcription assists save the time of support staff by providing the following advantages:

  1. Powerful archiving facilities
  2. Having HIPAA/HITECH compliant measures in place to make sure confidentiality of details
  3. By letting preset uploads of dictation and preset retrievals of records by using competent software and tools
  4. Having choices for integration with EMR/EHR
  5. Having clear and well-defined costing methods, making it easier to reconcile accounts. 
It can be concluded that sub contracting online transcription is a cost-effective solution to the record creation demands of a health facility.

TransDyne is a leading provider of outsourced medical transcription services that are cost-effective, efficient and convenient. TransDyne offers superb online transcription at reasonable charges, executed by experienced and qualified medical transcriptionists with a very quick delivery time executed through secure HIPAA and HITECH compliant channels, with very high levels of quality and all this with information technology that is highly developed but simple to utilize!    
      
To benefit from economical healthcare transcription services from TransDyne, click here

Online transcription outsourcing: Using specialty services

Medical transcription is an important part in the medical care process by transcribing patient reports from audio records files of the patient-health professionals encounter. Online transcription has distinguished itself as a service separate from that of being a medical secretary or that of medical coding and billing. However to understand the exact role of online transcription in the health management undertaking it is critical to understand what makes healthcare transcription a specialized service. This will help us understand why it is crucial for a healthcare practice to outsource healthcare transcription to make the process of transcribing patient reports efficient, effectual and economical.

What makes medical transcription a specialized service?

To understand why healthcare transcription is regarded as a professional service it is critical to comprehend the definition of the word “specialty” and see how it relates to healthcare transcription.

The word specialty has been classified as a special pursuit, an occupation, and an aptitude, having a skill, state of being special or distinctive, and a service of particular superiority.

Subcontracted medical transcription services matches the parameters as classified by this definition of specialty.

  • Delivering healthcare transcription services would be regarded as a unique activity requiring the service provider to gear the entire establishment to deliver this service. Professional online transcription services are an outcome of the correct manpower, the optimum methods and the correct software and tools

  • Providing medical transcription services would be deemed an profession having specific criteria for execution and operating on the basis of a strict code of ethics

·      Offering online transcription services that are prompt, correct, confidential and reasonable require the online transcription service provider to have the optimum aptitude. This will help them to employ teams with requisite training to make sure maximum standards of excellent service and utilizing information technology to offer highest effectiveness with ease of utilization

·       Medical transcription is a specialized service in that it is distinct from other services like billing or that provided by medical secretaries. Not only that online transcription caters to physicians, who are professionally qualified in different areas of medicine. This needs medical transcriptionists working on online transcription to be expert in transcribing for one or two specialties making them domain experts

It can be concluded that online transcription demands substantial commitment and focus, not to mention investment towards manpower and software and tools to be convenient. Therefore it makes sense for healthcare practices to outsource healthcare transcription to a specialized healthcare transcription company to ensure that they can concentrate on their core business; that of delivering excellent healthcare, cost-effectively.

TransDyne, a leader in the contracted out online transcription industry has professionally qualified in adapting medical transcription services to satisfy the different requirements of healthcare practices. TransDyne tailors their services to match the demands of the healthcare facility, no matter how small or big. Some of the plus points of contracting out medical transcription to TransDyne are:

  • Making of patient transcripts with a quality of above 99%
  • Specialized medical transcriptionists to cater for specialty medical transcription needs
  • Delivery time of 24 hours, with an alternative of 4-12 hours turnaround time for STAT reports
  • Cost-effective and transparent costing
  • HIPAA/HITECH compliant healthcare transcription
  • Software and tools that delivers highest features and plus points with convenience of operation. 
To avail the plus points of outsourced online transcription services by TransDyne, click here.

Tuesday, August 28, 2012

Online transcription contracting out: Helps quicken reimbursements and reduces risk of lawsuit

The medical care undertaking is the outcome of the education, skills, track record, equipments, drugs and formulations, procedures and information from multiple sources. Online transcription exercise plays an important part in the health management undertaking by summarizing the information of the patient- health professional encounter to create patient transcripts.

One solution to make the medical transcription exercise better organized, effective and cost-effective is to outsource the complete patient record making process to a specialized online transcription vendor. This makes certain that patient reports are produced on time, with highest accuracy, within cost-effective rates and with utmost security. Outsourcing healthcare transcription also adds usefulness to the process by easing the life of physicians using the right technology that offers various facilities and plus points with convenience of operation.

Apart from the above-mentioned benefits, subcontracted medical transcription can aid in the below given:

Accelerating up the coding and billing cycle: Healthcare transcription is the initial phase in the receivables management cycle. The details captured in the patient record are the basis for receivables management, which leads to settlement. By maintaining standard delivery time, outsourced healthcare transcription quickens the undertaking of settlement.

Optimize payment potential: Online transcription also assists in optimizing the reimbursement process by ensuring all the details of the patient-healthcare professional meeting are captured totally and correctly. This makes certain that none of the stages in the treatment procedures are missed out making certain that nothing is missed while coding and billing. To ensure that all information are recorded it is also important for the physician to dictate the patient encounter in its entirety. Contracted out medical transcription makes sure this by allowing physicians to retain habitual methods of dictation.

Shield against legal proceedings: Comprehensive patient records work an important element of substantiation in case of litigation. Contracted out medical transcription makes sure this by keeping up both quality and delivery time. Moreover proof also tackles the risk of litigation because of violation of HIPAA/HITECH by failing to safeguard confidential patient information. Contracting out medical transcription helps in preventing this by securing the details at all junctures during the undertaking of medical transcription.

It can be seen outsourcing healthcare transcription has advantages beyond just the apparent. Outsourcing online transcription ensures correctness, turnaround time, expenditure saving and confidentiality of information it also has numerous other benefits that benefit the healthcare facility by accelerating the receivables management cycle and defense against lawsuit.

However while contracting out medical transcription it is critical to assess the healthcare transcription company on multiple considerations.

TransDyne, a leader in the outsourced healthcare transcription industry offers absolute solutions to fit fluctuating needs of different kinds of proof. TransDyne has teams of online transcriptionists who are trained in various specialties, making them domain experts. This ensures that TransDyne can cope with online transcription for any specialty with an accuracy level of above 99%. TransDyne delivers a delivery time of 24 hours with a choice of a turnaround time of 4-12 hours for STAT files.

TransDyne has the technical abilities to amalgamate with the existing systems of substantiation, needing no extra investments. TransDyne provides medical transcription for weekends and holidays, and has manpower and systems in place to cope with differing volumes of online transcription. TransDyne has information technology that offer additional features like archiving, remote printing & faxing among other benefits. TransDyne makes sure of HIPAA compliance of confidential patient details, by securing teams exercises, infrastructure and technology

To avail the benefits of subcontracted online medical transcription services by TransDyne, click here.

Monday, August 27, 2012

Healthcare transcription: Picking the optimum service provider

Online transcription has become an integral element of the health management exercise, aiding in the process of record making. Essentially online transcription is an effective back end support for healthcare practices. Though healthcare transcription is an inseparable element of the health management undertaking, it is not part of the main business of the healthcare facility. The effortless answer to ensure formation of patient records in a reasonable, correct, fast and secure method is to contract out the complete exercise to an expert medical transcription company.

Picking the optimum medical transcription vendor is important, as it is an association that will have enduring effect on the running of the health facility.   Choosing an online transcription vendor is commercial decision that requires a process of qualification and evaluation to make certain that a working relationship is formed. To this end, a healthcare facility has to consider several factors while contracting out medical transcription

What are the aspects to be considered while contracting out online transcription?
The exercise of picking the right healthcare transcription vendor should realistically follow an undertaking comprising two phases.

First stage of the sub contracting resolution:

Reason of contracting out: This part of the exercise is possibly one of the most disregarded and crucial steps in the contracting out exercise. This stage needs the health facility to specifically define what it wishes to get from the sub contracting undertaking. Typically this could comprise:

Simplifying the medical transcription sequence: Sub contracting online transcription ensures that the exercise of changing dictation files into patient records happens as a matter of course

Decreasing the delivery time: Outsourcing healthcare transcription makes sure that the delivery time required by the physician is met with

Restricting expenses: Outsourcing healthcare transcription helps the health facility optimize on costs of online transcription as well as other allied expenditure

Improved focus on main business: Outsourcing healthcare transcription has the further gain of permitting the health facility to concentrate on the core business of delivering excellent health management cost-effectively

Having a leaner organizational structure: Sub contracting online transcription helps the organization structure leaner by making sure that along with the demand for medical transcriptionists, other personnel like managers, administrators and technology staff is curtailed

Accelerating the receivables management undertaking: Contracting out medical transcription makes sure that records are created on time, thus aiding to hasten the first stage of the coding and billing cycle

Results anticipated from the sub contracting undertaking: This step could concern characterizing the precise parameters to measure the outcome of outsourcing healthcare transcription:

  • Adequate accuracy levels: This is probably the most critical factor, as the data transcribed by the medical transcriptionist plays a crucial input in continued patient care
  • Delivery time for both regular reports and STAT records: Turnaround time is very critical as the details should not only be accurate but also timely
  • Total security of private patient details: Maintaining the HIPAA compliance of patient details at every step is obligatory for healthcare facilities. While sub contracting online transcription proper contemplation needs to be given to this factor. 
Factoring future needs: This basically means that the health facility has to comprise the medical transcription needs that may arise from the imminent expansion plans of the health facility, covering:

  • Adding new specialties: Adding on new specialties would need that the healthcare transcription company should be in a position to deliver medical transcription services for the new specialties without giving up the accuracy or delivery time
  • Opening of new branches: Development plans of the health facility would have an impact on the transcription capacity of the medical transcription company
  • Adoption of EMR: It is important to ascertain that the medical transcription service provider has capabilities to integrate data with EMR/EHR in the form of HL7 messages. 
Secondary phase of the sub contracting resolution:

Sourcing online transcription service providers: This has become simple bearing in mind that details are only a click away. However it is critical to look for more than the charge offered for services

Receive offers: This phase would involve looking through the proposals received to look for qualifying provisions like experience of the company, HIPAA/HITECH compliance, information technology utilized and the type of people available to execute the work.

Assessing online transcription companies: This phase of the exercise would concern evaluating the healthcare transcription company on the basis of criteria like quality, turnaround time, charge and security.

Verifying the credentials. This constituent of the undertaking involves two steps:

  • Authenticating testimonials: This would entail following-up on the recommendations of customers who have utilized similar services
  • Availing free trial: Getting a free trial of services makes sure that the online transcription company is able to offer services as assured. 
Signing the agreement: This is the final stage in the contracting out exercise involving consisting of characterizing in black and white what the role of each party is in the contracting out exercise. 

Contracting out the medical transcription needs is fundamentally like picking an enduring partner and is required to be done with a great deal of care.

TransDyne offers excellent medical transcription at reasonable rates, performed by experienced and trained transcriptionists with a very prompt turnaround time performed through private HIPAA and HITECH compliant channels, with very high levels of quality and all this with information technology that is advanced but easy to employ!                 

To obtain complete online transcription services from TransDyne, click here.

Saturday, August 25, 2012

Medical transcription outsourcing: Aids in speeding up payments and curtails threat of litigation

The health management undertaking is the culmination of the education, skills, background, equipments, medicines, procedures and details from multiple sources.

The online transcription exercise takes part in a critical function in the healthcare undertaking by capturing the information of the patient- health professional meeting to transcribe patient reports.

One way to make the medical transcription process more well organized, effective and economical is to contract out the whole patient transcript making undertaking to a specialized medical transcription vendor. This ensures that patient transcripts are created on time, with utmost accuracy, within cost-effective rates and with utmost HIPAA compliance. Contracting out medical transcription also adds value to the process by easing the life of healthcare professionals employing the optimum software and tools that provides numerous provisions and plus points with ease of utilization.

Other than from the above-mentioned plus points, contracted out healthcare transcription can assist in the below given:

Quickening up the coding and billing cycle: Medical transcription is the primary step in the receivables management cycle. The information captured in the patient transcript is the foundation for receivables management, which leads to settlement. By maintaining standard turnaround time, subcontracted healthcare transcription hastens the exercise of settlement.

Optimize reimbursement potential: Healthcare transcription also aids in optimizing the settlement undertaking by ensuring all the data of the patient-healthcare professional meeting is recorded absolutely and accurately. This makes certain that none of the steps in the treatment procedures are missed out making certain that nothing is missed during the receivables management process. To ensure that all details are captured it is also critical for the health professional to dictate the patient encounter in its entirety. Subcontracted online transcription makes certain of this by letting health professionals retain accustomed modes of dictation.

Protection against lawsuit: Detailed patient records act as an important element of evidence in case of lawsuits. Outsourced healthcare transcription makes sure of this by sustaining both quality and turnaround time. Moreover the healthcare facility also faces the danger of lawsuits owing to violation of HIPAA/HITECH by failing to safeguard confidential patient information. Contracting out healthcare transcription assists in preventing this by protecting the information at all junctures during the exercise of healthcare transcription

It can be seen contracting out online transcription has benefits beyond just the noticeable. Sub contracting online transcription makes sure of quality, turnaround time, costs saving and HIPAA compliance of details it also has various other benefits that benefit the health facility by quickening the receivables management cycle and protection against lawsuits.

However while contracting out medical transcription it is important to evaluate the healthcare transcription company on various aspects.

TransDyne, a leader in the contracted out medical transcription industry delivers complete solutions to fit fluctuating demands of varied kinds of evidence. TransDyne has teams of healthcare transcriptionists who are trained in various specialties, making them domain experts. This makes certain that TransDyne can cope with medical transcription for any specialty with a correctness level of above 99%. TransDyne offers a delivery time of 24 hours with an alternative of a delivery time of 4-12 hours for STAT files.

TransDyne has the technical abilities to integrate with the existing systems of proof, entailing no extra investments. TransDyne provides online transcription for weekends and holidays, and has people and systems in place to cope with varying volumes of healthcare transcription. TransDyne has software and tools that offer additional facilities like archiving, remote printing & faxing among other benefits. TransDyne makes sure of the security of confidential patient data, by securing teams, processes, and infrastructure and information technology

To avail the advantages of subcontracted online transcription services by TransDyne, click here.

Friday, August 24, 2012

Online transcription: Choosing the right vendor

Healthcare transcription has become a fundamental part of the medical care exercise, facilitating in the process of report formation. Essentially medical transcription is an effectual back end support for healthcare practices. Though healthcare transcription is a fundamental element of the healthcare undertaking, it is not part of the most important business of the healthcare facility. The effortless fix to ensure making of patient records in a reasonable, exact, fast and confidential method is to subcontract the complete process to a specialized medical transcription service provider.

Choosing the optimum medical transcription service provider is essential as it is a relationship that will have lasting effect on the running of the healthcare practice.   Selecting a healthcare transcription company is a business resolution that requires a process of listing the prerequisites and assessment to make certain that a working partnership is created. To this end, a healthcare practice has to consider several considerations while outsourcing online transcription

What are the aspects to be taken into account while sub contracting online transcription?
The exercise of choosing the correct medical transcription vendor should realistically follow an undertaking consisting of two phases.

First level of the outsourcing resolution:

Purpose of contracting out: This part of the exercise is possibly one of the most ignored and important phases in the outsourcing exercise. This stage needs the health facility to clearly describe what it hopes to obtain from the sub contracting undertaking.

Typically this could comprise:

  • Streamlining the medical transcription flow: Contracting out online transcription ensures that the undertaking of converting dictation files into patient reports happens as a matter of course
  • Reducing the turnaround time: Contracting out medical transcription makes sure that the turnaround time required by the physician is met with
  • Reducing costs: Sub contracting medical transcription helps the healthcare facility optimize on expenditure of medical transcription as well as other linked costs
  • Enhanced focus on most important business: Outsourcing medical transcription has the additional benefit of allowing the health facility to focus on the main business of delivering superb medical care gainfully
  • Having a leaner organizational structure: Contracting out healthcare transcription helps the organization structure leaner by making sure that along with the demand for transcriptionists, other staff like managers, administrators and it manpower is minimized
  • Accelerating the coding and billing process: Sub contracting online transcription makes certain that transcripts are created on time, thus helping to accelerate the initial stage of the coding and billing cycle. 
Outcomes expected from the contracting out exercise: This step could concern classifying the precise parameters to measure the deliverable of sub contracting healthcare transcription:

  • Adequate accuracy levels: This is probably the most critical factor, as the data transcribed by the medical transcriptionist plays a crucial input in continued patient care
  • Delivery time for both regular reports and STAT records: Turnaround time is very critical as the details should not only be accurate but also timely
  • Total security of private patient details: Maintaining the HIPAA compliance of patient details at every step is obligatory for healthcare facilities. While sub contracting online transcription proper contemplation needs to be given to this factor. 
Factoring imminent demands: This essentially means that the health facility has to include the transcription demands that may occur from the upcoming growth plans of the health facility, covering:

  • Adding new specialties: Adding on new specialties would mandate that the medical transcription vendor should be in a position to provide transcription services for the new specialties without sacrificing the accuracy or turnaround time
  • Opening of new branches: Expansion plans of the healthcare facility would have an effect on the transcription capacity of the medical transcription company
  • Adoption of EMR: It is critical to ascertain that the healthcare transcription company has capabilities to integrate information with EMR/EHR in the form of HL7 messages. 
Second phase of the outsourcing decision:

Sourcing healthcare transcription companies: This has become effortless bearing in mind that details are only a click away. However it is critical to look for more than the price offered for services

Getting bids: This stage would involve looking through the proposals received to look for eligibility facilities like track record of the service provider, HIPAA/HITECH compliance, software and tools used and the type of people available to execute the work

Appraising healthcare transcription companies: This phase of the exercise would concern assessing the healthcare transcription company on the basis of criteria like accuracy, delivery time, rate and HIPAA compliance.

Verifying the credentials. This constituent of the process involves two stages:

  • Authenticating testimonials: This would imply following-up on the recommendations of customers who have utilized similar services
  • Obtaining free trial: obtaining a free trial of services makes sure that the healthcare transcription company is capable to offer services as promised
  • Signing the agreement: This is the final step in the sub contracting exercise comprising defining in black and white what the role of each party is in the outsourcing exercise.
Sub contracting the online transcription needs is basically like choosing a long-term partner and is required to be done with a great deal of care.

TransDyne ensures excellent medical transcription at cost-effective rates, carried out by seasoned and trained medical transcriptionists with a very prompt turnaround time executed through private HIPAA and HITECH compliant channels, with very high levels of quality and all this with software and tools that is advanced but easy to utilize!          

To avail complete online transcription services from TransDyne, click here.