Friday, June 22, 2012

Online medical transcription outsourcing: Acquire the best proposal!

Sub contracting online medical transcription has several benefits when done correctly. It is a critical choice that is bound to have an enduring influence on the operations of health facilities. Medical transcription is the exercise of making patient reports from the dictation files of the patient-healthcare professional encounter. It is not a one-time service, but an ongoing procedure that helps both functional and business aspects of health management.

Allowing for the function of online medical transcription in the smooth running of healthcare facilities it is vital for health facilities to pick the optimum medical transcription vendor to partner them in their record creation requirements. The method of selecting the optimum online medical transcription service provider would require two stages:

Studying the present situation:

Current source of healthcare transcription:  This could comprise of captive transcriptionists or independent contractors or a combination of both

Current delivery time: Turnaround time could fluctuate depending upon the source of transcription as well as the patient inflow at any particular time

Number of transcriptionists employed: This would be based on the anticipated online medical transcription demands

Overheads for medical transcription: The overheads needed for captive medical transcription would comprise:

  1. Real estate
  2. Computers, furniture and equipments
  3. Utilities, like electricity, Internet charges etc.
  4. Consumables
  5. Taxes and benefits for employees
  6. Management, human resources, software and tools and other assorted staff
  7. Working capital.
Expenditure per line of transcription: The expenditure per line of transcription needs to be calculated including the apportionment of the above listed assets used for online medical transcription

Method for handling overflow/holiday/weekend transcription requirements: Considering that the amount of healthcare transcription considered necessary cannot be anticipated due to the different inflow of patients, the idle capacity during slack times and the overtime paid during busy times needs to be computed

Once health facilities have taken a look at the existing case regarding healthcare transcription, the next step would be, specifying the required results from the sub contracting resolution:

  • Minimum or no commitment: Sub contracting online medical transcription should mandate very little commitment so that health facilities can save their restricted funds to develop their most important business
  • Saving on expenditure of medical transcription: One of the key desired outcomes from the contracting out choice is the enormous savings on cost that healthcare facilities hope to make, in terms of both direct and indirect expense of online medical transcription
  • Minimum overheads required: Sub contracting healthcare transcription should ensure least requirement of overheads like management staff, support staff etc.
  • First-rate quality correct online medical transcription: The quality of the details transcribed in the patient records is obligated to be as close to 100% as probable to enable healthcare professionals to provide superb healthcare
  • Speedy and resourceful delivery time: Physicians depend on details from patient transcripts to make healthcare plans and the particulars from patient reports is also vital for coding and billing, therefore the delivery time commitments offered by the online medical transcription vendor should fit the specific demands of healthcare facilities
  • Secure online medical transcription: Safety of secure patient information is one of the major concerns that arise during the sub contracting procedure. It is vital for the company to have enough provisions with regards to teams, workflow and technology
  • Minimum training: Physicians and support staff are starved of time, the systems used by the online medical transcription service provider should take this into consideration, so that the procedures utilized for healthcare transcription should be configured so as to mandate minimal training
  • Permitting usage of flexible means of dictation: One of the required results of the online medical transcription outsourcing process is that of health professionals being enabled to retain habitual methods of dictation permitting them right utilization of their restricted time
  • Reports in specified formats/templates: Varied areas of medicine/physicians demand patient transcripts to be generated in specified templates/formats, it is critical to locate a medical transcription service provider that can generate patient reports based on requirements.
TransDyne, a leader in the outsourced medical transcription field offers customized solutions to the online medical transcription demands of health facilities. TransDyne provides superb healthcare transcription at cost-effective charges, executed by seasoned and qualified medical transcriptionists with a very prompt delivery time executed through secure HIPAA and HITECH compliant channels, with very high levels of accuracy and all this with software and tools that is highly developed but effortless to use!              

To avail complete medical transcription services from TransDyne, click here.

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