Sub contracting online medical transcription has numerous benefits when done correctly. It is a crucial resolution that is bound to have a long-term influence on the operations of healthcare facilities. Healthcare transcription is the exercise of transcribing patient transcripts from the audio records of the patient-physician encounter. It is not a one-time service, but a continuous process that helps both operational and commercial factors of healthcare.
Bearing in mind the responsibility of healthcare transcription in the effortless running of healthcare practices it is essential for healthcare facilities to choose the right online medical transcription service provider to partner them in their record creation needs. The method of picking the right healthcare transcription service provider would require two phases:
Analyzing the present situation:
Present mode of medical transcription: This could include of captive transcriptionists or independent contractors or a combination of both
Current delivery time: Turnaround time could differ based on the mode of transcription as well as the patient inflow at any specific time
Number of transcriptionists employed: This would be based on the expected healthcare transcription requirements
Overheads for medical transcription: The overheads required for captive healthcare transcription would consist of:
- Real estate
- Computers, furniture and equipments
- Utilities, like electricity, Internet charges etc.
- Consumables
- Taxes and benefits for employees
- Management, manpower, information technology and other assorted staff
- Working capital.
Expense per line of transcription: The expenditure per line of transcription needs to be computed comprising the apportionment of the above listed resources used for healthcare transcription
Procedure for organizing overflow/holiday/weekend transcription demands: Allowing for the fact that the quantity of healthcare transcription needed cannot be foreseen owing to the diverse inflow of patients, the wasted capacity during slack times and the overtime paid during busy times needs to be calculated
Once healthcare facilities have taken a look at the existing situation regarding medical transcription, the next step would be, enumerating the expectations from the contracting out choice:
- Least or no commitment: Outsourcing healthcare transcription should require very little investment so that health facilities can optimize their limited funds to improve their most important business
- Optimization on expense of online medical transcription: One of the major expectations from the sub contracting decision is the enormous savings on expenditure that healthcare practices hope to make, in terms of both direct and indirect cost of healthcare transcription
- Least assets required: Outsourcing medical transcription should ensure lowest requirement of assets like administration staff, support staff etc.
- Good standard accurate healthcare transcription: The correctness of the information transcribed in the patient records is required to be as close to 100% as possible to allow physicians to deliver quality medical care
- Quick and resourceful delivery time: Physicians depend on details from patient transcripts to make health management plans and the information from patient records is also vital for coding and billing, therefore the delivery time commitments offered by the online medical transcription company should suit the exact demands of healthcare facilities
- Secure online medical transcription: Safety of secure patient information is one of the major concerns that arise during the contracting out procedure. It is vital for the service provider to have sufficient precautions with regards to people, operations and software and tools
- Least training: Healthcare professionals and support staff are starved of time, the procedures used by the healthcare transcription company should take this into deliberation, so that the methods used for medical transcription should be configured so as to need minimal training
- Allowing use of flexible modes of dictation: One of the expectations effects of the healthcare transcription contracting out method is that of healthcare professionals being enabled to retain familiar means of dictation allowing them optimum use of their restricted time
- Reports in specified formats/templates: Different branches of medicine/healthcare professionals require patient records to be created in indicated templates/formats, it is critical to find a online medical transcription vendor that can create patient records according to conditions.
TransDyne, a leader in the outsourced healthcare transcription sector provides adapted solutions to the medical transcription needs of healthcare facilities. TransDyne delivers excellent medical transcription at reasonable rates, carried out by knowledgeable and trained transcriptionists with a very prompt turnaround time performed through private HIPAA and HITECH compliant channels, with very high levels of quality and all this with information technology that is advanced but simple to use!
To obtain complete online medical transcription services from TransDyne, click here.
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