Voice transcription contracting out: Simple resolution for transcription issues

Running a healthcare practice, whether it is a single health professional’s clinic, or an enormous health facility with multiple specialties is not simple. It is always a constant effort to get the most, from restricted overheads. The major objective of a health facility is to deliver quality care, gainfully. There could be numerous other aims like building a reputation for excellent care, research and expansion plans.

It is therefore critical for the management of the healthcare facility to focus all its assets towards their major goal. To achieve their core objective of providing excellent care profitably, several inputs are required like skillful health professionals, the correct equipment, adequate infrastructure and quality & prompt data.

Medical transcription participates a crucial responsibility in creating patient reports by converting dictation of the patient – health professional encounter into text format, thus providing physicians with accurate and prompt data. Having accurate and quick details perfects the quality of care. But having medical transcripts created in-house can burden the healthcare facility with both direct and indirect expenditure.

Outsourcing medical transcription offers an effortless resolution to the documentation requirements of the healthcare practice. Sub contracting voice transcription has plus points like:

Confines expenses of transcription to the expenditure per line of transcription: Outsourcing voice transcription enables the health facility contain medical transcription expenditure. Direct costs like salary of transcriptionists, taxes and insurance are gotten rid of. Indirect expenses like expenditure of capital equipment, costs of information technology, space and management overheads are also eliminated. This helps the healthcare practice employ its restricted overheads in an optimum manner

Quickens the coding and billing cycle: Voice transcription is the first stage of the coding and billing cycle. Sub contracting transcription makes certain that patient records are created on time. This makes certain that the process of reimbursement can take place speedily

Helps the healthcare facility focus on its’ main business: By outsourcing voice transcription, the healthcare practice gains from the experience of the transcription vendor and the software and tools utilized by the medical transcription vendor. This reduces the burden of the healthcare facility staff towards medical transcription related activities like collecting audio records, uploading audio records, downloading of transcribed reports, security and archiving etc. This helps them increase concentrate on the core business of the healthcare facility.

It can be concluded that contracting out voice transcription delivers the health facility with an easy answer for their documentation requirements. However while outsourcing transcription, the healthcare practice needs to make sure that the transcription vendor can meet their requirements in the desired manner. To ensure a long-term partnership the medical transcription vendor needs to be determined on the following parameters:

Accuracy: This means the percentage of quality of the finished transcripts vis-à-vis what was dictated. A minimum of 99% and above would be suitable.

Delivery time: Delivery time refers to the time taken to revert the completed document to the healthcare facility. A delivery time of not more than 24 hours for normal reports and 4-12 hours for STAT records would be considered acceptable.

Information security: The medical transcription company being outsourced to should be HIPAA compliant. The voice transcription company has to have sufficient security measures to ensure that the private information sent to and fro is safe and secure.

Pricing: This is one of the main advantages that a health facility hopes to have, from the sub contracting option. Costing should be fair and economical for the services provided. Costing method should also be clear and easy so that both parties can verify the same at any stage of the process

Information technology: The technology employed by the transcription company should not only be private but should also be effortless to utilize, without having to require extensive training.

TransDyne provides superb medical transcription at cost-effective rates, performed by experienced and qualified transcriptionists with a very quick turnaround time performed through private HIPAA and HITECH compliant channels, with very high levels of quality and all this with information technology that is advanced but easy to employ!                 

To obtain effortless medical transcription services from TransDyne, click here.